How to Create a Send Delay for All Emails in Outlook

Here is how you can easily create an Outlook delay delivery setting for all emails.

Step 1: Visit the File tab.

Log in to your Outlook account and visit the File tab at the top left corner of the window.

Step 2: Visit Manage Rules & Alerts.

Visit Info and select Rules & Alerts. You will find an option to manage existing rules for emails.

Step 3: Set New Rule.

Visit Email Rules and set a new rule. The Rules Wizard window will open.

Step 4: Select Apply rule on messages I send and then Next.

Visit Start from a blank rule section. Select Apply rule on messages I send and hit Next. A list of checkboxes will appear. Clear them all. Select Next.

Step 5: Select Yes.

Once all the checkboxes are unselected, a confirmation box will appear. Select Yes to apply this new rule to all sent Outlook messages.

Step 6: Select Defer delivery by a number of minutes.

Select the checkbox and Edit the rule description on the list. Select a ‘Number of ‘ to open a dialogue box. Enter the number of minutes you want to delay send Outlook emails. Choose OK.

Step 7: Select Next in the Rule Wizard.

Step 8: Select exceptions if you want and choose Next.

Step 9: Customize a name for this new rule. Turn on this rule by selecting its checkbox.

Step 10: Select Finish.

Step 11: Select Ok in the Rules and Alerts box to save changes.

When you hit Send, the email will be stored in the Outbox and will be delayed as per the new customized parameter.

Schedule an Email in Outlook – Quick Steps

• Create New Email > Add Recipient Email Address
• Click on Options > Select Delay Delivery
• Set Time and Date > Click Ok
• Click on Send Button

In today’s fast-paced digital world, we all know how important it is to communicate effectively. Email remains a crucial tool for professional communication, but there are times when sending an email immediately might not be the best option. Maybe you’re working with colleagues or clients in different time zones, or perhaps you’d like to compose your messages in advance. If that sounds familiar, then you’re in luck! Outlook has a handy feature that can help you perfect the timing of your emails: email scheduling and delay delivery.

In this article, we’ll dive into the world of scheduling emails and delaying their delivery in Outlook. These features can be game-changers, allowing you to send your messages at the perfect moment. By mastering these tools, you can simplify your email management, improve your professional communication, and leave a lasting impression with your emails. So, let’s explore Outlook’s scheduling abilities and learn how to become a pro at timing your emails just right.