What Employee Information should you include in a Directory?
An employee directory needs to contain certain fundamental information to serve its core purpose. At a minimum, each employee entry should have,
- Full Name: Listing the proper first and last names of all staff enables users to accurately identify and find contacts.
- Department/Team: Clarifying which part of the organisation each employee belongs to provides helpful context.
- Job Title: Titles help users understand roles and responsibilities when reaching out to colleagues.
- Email Address: Email is the primary digital communication channel for most companies, so including accurate email IDs is essential.
- Contact Number: While email may be the preferred communication mode, having access to phone numbers provides an alternative option to get in touch.
- Location: For companies with multiple offices, listing employee locations helps determine the best way to contact and meet up with them.
- Staff Photographs: Adding headshot photos makes a directory feel more personable and human. It helps put faces to names, especially, when aiding new hires.
- Skills and Expertise: Highlighting individual capabilities helps colleagues identify who to turn to for assistance with specific problems and tasks.
Contact Us