How to Schedule an Outlook email on Windows

Scheduling an email in Windows is more simple than you think; just follow these steps:

Step 1: While composing your email in Outlook on your Windows PC, locate the Tags group in the ribbon.

Step 2: Select the More Options arrow in the Tags group to reveal additional options.

Step 3: If you cannot find the More options arrow, it might be because you have the simplified ribbon. In that case, go to the Options tab on the ribbon and choose More commands > Delay Delivery.

Step 4: Under Delivery options, check the “Do not deliver before” checkbox.

Step 5: Click on the delivery date and time you need for your email.

Step 6: Once you have set the date and time, click Close.

Step 7: Finish composing your email message as usual.

Step 8: When you are ready to schedule the email, click the Send button.

Step 9: After clicking Send, the message will be saved in the Outbox folder until the scheduled delivery time.

If you change your mind and want to send the message immediately instead of waiting for the scheduled time, follow these steps:

Step 1: Switch to the Outbox folder in Outlook.

Step 2: Open the delayed message from the Outbox.

Step 3: Select the More Options arrow in the Tags group on the Ribbon.

Step 4: Choose More Options to access the delivery delay settings.

Step 5: If you have the simplified ribbon, go to the Options tab on the ribbon and select More commands > Delay Delivery.

Step 6: You will then have to uncheck the “Do not deliver before” box in the delivery options.

Step 7: webmailto send the message immediately.

Have you ever wondered if there’s a perfect time to hit that “send” button for your emails? According to studies, the best time to send you emails is 10 am, 9 am, 8 am, 1 pm, and 3 pm. These are the hours when the chances of your email being opened by your audience are pretty high.

Unfortunately, life doesn’t always align with these optimal moments. You might be stuck in a meeting or caught up in other commitments. Thus, learning how to send a scheduled email in Outlook comes in handy.

Sending emails when the recipient is most active and likely to engage with your message is essential. Moreover, sometimes, you just cannot afford to lose your email in the sea of thousands of other emails your recipient gets. So, what’s the solution? 

Well, here’s a little-known secret- you can schedule an email in Outlook at the exact time you want your email to be sent. Yes, you heard that right! Even if you’re unavailable, your email will do its job. 

Follow the below steps and you never have to worry about missing the perfect time to schedule your email:

• Go to Outlook and draft a new email
• Before sending the email, click the ‘Schedule Send’ feature on the ‘Send’ button
• Choose a delivery date and time
• Click ‘Close’ and ‘Send’

If you want to learn how to send a scheduled email in Outlook in detailed, stay tuned until the end, but before that, let us understand what is outlook. 

How to Schedule an Email in Outlook – Table of Contents

• How to Schedule an Email in Outlook in the Web Version
• How to Schedule an Email on a Windows PC
• Key Takeaway
• FAQs