How to Sort Data in Excel

What is Sorting in Excel

Sorting is the process of arranging the strings or integers so that they can be placed in ascending or descending order. A text column can be sorted alphabetically (A-Z or Z-A). A number column can be sorted from largest to smallest or smallest to largest. A date and time column can alternatively be sorted from oldest to newest or vice-versa. Excel also has the option of sorting using a custom list or formats like cell colour, font colour, or icon set. In this article, we will look into how we can do Sorting in Excel....

Types of Sorting in Excel

Single Column Sorting...

How to Sort a Single Column in Excel

Shortcut Key to Sort a Single Column in Excel – Ctrl + Shift + L...

How to Sort Multiple Columns in Excel

Most often, only one column needs to be sorted. However, there can be times when you need to sort across many columns. Data can be sorted by several columns using advanced sorting methods. Here’s a step-by-step guide on how to do it:...

How to Apply a Custom Sort in Excel

You can create your custom order in Excel by using custom sorting. Data that cannot be sorted alphabetically or ascending may occasionally need to be sorted. To sort data, Excel enables you to make your unique lists. Suppose you want to sort the dataset based on Department in the following order – IT, Sales, Marketing. Follow the steps given below for your reference:...

Addition Tip for sorting

You can sort up to three levels in the basic sort and more using the custom sort. Sorting happens sequentially, so prioritize your most crucial sorting criteria first. For clarity, consider using a helper column with formulas to define your sorting logic before using the custom sort option....

What is a Filter in Excel?

A filter in Excel is a tool that allows you to display only the rows that meet certain criteria, hiding the rest. This is particularly useful for analyzing large datasets, as it helps you focus on specific subsets of data without deleting any information. Here are the key points about using filters in Excel:...

Types of Filter in Excel

AutoFilter...

How to Apply Filter in Excel

Step 1: Select the Data Range...

How to Apply an Advanced Filter in Excel

Step 1: Set Up Criteria Range...

Conclusion

Sorting data in Excel is a basic yet powerful tool that can greatly improve how you handle and analyze information. This guide shows you the easy steps to sort your data, whether you’re working with names, numbers, or more complex data sets. By mastering these sorting techniques, you can quickly organize your information and make it easier to understand. Excel’s sorting and filtering features help you arrange and focus on specific parts of your data, making your work more efficient. Explore this article to learn how to use these features and take your data organization skills to the next level....

FAQs on How to Sort Data in Excel

What are the types of sorting in Excel? There are 3 ways in which you can sort data in Excel. Sort A to Z (Sorts in Ascending Order) Sort Z to A (Sorts in Descending Order) Custom Sort (Sorts by applying different sort criteria)...