Ribbon Keyboard Shortcuts

Shortcut

Description

Ctrl + F1

Show or hide the ribbon

Space or Enter

When in ribbon, open or activate the selected item

Alt + W, K

Open and close Navigation pane (View, Navigation)

F6 / Shift + F6

With Navigation Pane open: Switch forward/backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document

Tab / Shift + Tab

In Navigation Pane: Move through Navigation Pane options

MS Word Shortcut Keys List A To Z

A widely used writing and editing program for millions of users worldwide is Microsoft Office Word. With amazing tools and features for writing, editing and sharing documents it is the topmost choice for businesses and organizations.

Among its array of tools and functions, Microsoft also has some specific keyboard shortcuts that not only reduce your workload but cut down long working hours too. Shortcut keys act like magic when it comes to effective and smart working on Microsoft Office Word.

A-Z List of All Microsoft Office Word Shortcut Keys

Similar Reads

What is the Shortcut Key In MS Word

Basically, shortcut keys are like secret passcodes for your system. That means instead of dragging the mouse just type in some formulas or press some keys to obtain the same result that hovering of mouse on the menu bar gives. It not only increases your productivity but reduces your screen timing and gives precise results. In short, your work is completed in less time....

Undo, Copy and Paste Shortcut Keys

...

Select Text, Move, and Delete Text Shortcut Keys

Shortcut Description Shift + Arrow Right / Arrow Left Extend selection one character to the right / to the left Ctrl + Shift + Arrow Right / Arrow Left Extend selection one word to the right / to the left Shift + End / Home Extend selection to the end / to beginning of a line Shift + Arrow Down / Arrow Up Extend selection one line down / one line up Shift + Page Down / Page Up Extend selection one screen down / one screen up Ctrl + Shift + End / Home Extend selection to end / to beginning of document Alt + Ctrl + Shift + Page Down / Page Up Extend selection to end / to beginning of visible window Ctrl + A Select all – Extend selection to entire document...

Frequently used MS Word Shortcuts

Shortcut Description Ctrl + N Create new document Ctrl + O Open document Ctrl + W Close document Ctrl + S Save document F12 Save document as Ctrl + P Print document/ print preview Ctrl + F6 Switch between multiple Word documents Alt + F, R Open Recent (file, recent) Alt + Ctrl + P Switch to Print Layout view Alt + Ctrl + O Switch to Outline view Alt + Ctrl + N Switch to Draft view (used to be normal view) Ctrl + scroll mouse Zoom in and zoom out Alt + W, Q Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) Alt + Ctrl + S Split the document window...

Format Text and Paragraph Shortcuts

Shortcut Description Ctrl + B Apply/remove bold Ctrl + I Ctrl + I Ctrl + U Ctrl + U Ctrl + D Open the Font dialog box Ctrl + Shift + D Apply/remove double-underline Ctrl + Shift + < , > Decrease / Increase font size one value Ctrl + = Ctrl + = Ctrl + Shift + = Apply/remove superscript Ctrl + R Right-align paragraph Ctrl + L Left-align paragraph Ctrl + E Center-align paragraph Ctrl + J Justify-align paragraph Ctrl + T Increase hanging indent Ctrl + Shift + T Decrease hanging indent Ctrl + Alt + H Apply/remove Highlight Text Feature...

Search and Replace Shortcut Keys

Shortcut Description Ctrl + H Open Find and Replace window Ctrl + H, then Alt + D Open Find window Shift + F4 Repeat last find after closing Find window Ctrl + Tab Jump between Find menu and document Esc Close traditional Search window if active Ctrl + F Open (new) Search menu in Navigation task pane Alt + W, K Open and close Navigation pane (View, Navigation)...

Ribbon Keyboard Shortcuts

Shortcut Description Ctrl + F1 Show or hide the ribbon Space or Enter When in ribbon, open or activate the selected item Alt + W, K Open and close Navigation pane (View, Navigation) F6 / Shift + F6 With Navigation Pane open: Switch forward/backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document Tab / Shift + Tab In Navigation Pane: Move through Navigation Pane options...

Tables Shortcut Keys

Shortcut Description Arrow Down/Arrow Up Jump one row down/one row up Tab/Shift + Tab Jump to (and select) next/previous table cell Alt + Home/Alt + End Jump to first column/jump to last column Alt + Page Up/Alt + Page Down Jump to first row/jump to last row Ctrl + Arrow Left/Ctrl + Arrow Right One cell to the left/to the right Shift + End Select current table cell End, then Shift + Home Select content of current table cell Press and hold Shift + Arrow keys repeatedly Extend selection to adjacent cells Ctrl + Shift + F8 Extend selection or block Alt + S on numeric keypad Select an entire table Alt + Shift + Arrow Up/Alt + Shift + Arrow Down Move current row up or down In first column, press Shift + End Select row In first row, press Alt + Shift + Page Down Select column Shift + Del Delete columns with columns selected...

Outline View Shortcut Keys

Shortcut Description Shift + Tab Promote / Demote a paragraph (or Alt + Shift + Arrow Left / Arrow Right) Ctrl + Shift + O Switch to Outline View Alt + Shift + Arrow Up / Arrow Down Move selected paragraphs up / down Ctrl + Shift + N Demote to body text (set style to normal) Alt + Shift + A Expand or collapse all text or headings Alt + Shift + I Expand / Collapse text under a heading / key on the numeric keypad Hide or display character formatting Alt + Shift + L Show the first line of body text or all body text Alt + Shift + L Show all headings with the Heading 1 style Alt + Shift + n Show all headings up to Heading n Ctrl + Tab Insert a tab character...

Review Documents Shortcut Keys

Shortcut Description Alt + F10 Display the Selection and Visibility task pane Ctrl + Shift + G Open the Word Counting dialog box Alt + Ctrl + M Insert a comment F7 Choose the Spelling command (Review tab) Ctrl + Shift + E Turn change tracking on or off Alt + Shift + C Close the Reviewing Pane if it is open Ctrl + Shift + * Display nonprinting characters...

Enter Special Fields Shortcut Keys

Shortcut Description Ctrl + F9 Insert an empty field Alt+Shift+I Insert Mark Citation Field Alt + Shift + P Insert Page Number Field Alt + Shift + D Insert current Date Field Ctrl + Shift + L Insert a LISTNUM field Alt + Shift + O Insert Table of Contents Alt + Shift + T Insert current Time Field Alt + Shift + X Insert Mark Index Field Shift + F9 Show or hide field code/result of selected field Alt + F9 Show or hide field codes/results of all fields in document F11 / Shift + F11 Go to the next field / previous field Ctrl + Shift + F7 Update linked information in a Microsoft Word source document Ctrl + Shift + F9 Unlink a field Ctrl + F11 / Ctrl + Shift + F11 Lock a field / Unlock a field...

Print Documents Shortcuts Keys

Shortcut Description Ctrl + P Print a document (print preview) Esc Close print preview Arrow keys, Page up / Page Down Move around the preview pages (with focus on preview page) Ctrl + Home / Ctrl + End Move to first page / last page (with focus on preview page)...

Conclusion

If you work with Microsoft, you should always know the magic tricks that make your work faster. A-Z formulae that greatly improve one’s productivity and efficiency when using the programme were covered in this article. As they say, practice makes perfect, and you can learn the software with constant practice. These keyboard shortcuts will make your work with Microsoft Word easier and faster. Using these tips and formulas, users can get more out of Microsoft Office Word....

MS Word Shortcut Keys List A To Z – FAQs

What is the shortcut key for copying text in MS Word?...

Contact Us