Allow you to collect feedback continuously

1. Event Registration

When you digitalize the whole system, the registration process for the event can be swift. You can send the users the registration details and QR code-based tickets. It will digitize the whole registration process of the event and let you go paperless without having to create tickets in paper form. It allows people to do online and spot registrations and get quick responses....

2. RSVP Management

Customers can get the best experience through RSVP management. You can send out digital invitations through WhatsApp groups for event planning and receive the opportunity to collect the confirmation of the attendees through the chat....

3. Event Ticketing

Event ticketing is a manageable stress for event managers. You can share the booking confirmation for an event through SMS, email, and WhatsApp. The best thing is that the guests can enter the event venue without showing the physical ticket. The host will be able to track the live stats of the user journey as soon as the attendees enter the location....

4. Push notifications and alerts

Another best way to use WhatsApp groups for event planning is through push notifications. You can send push alerts and broadcasts as one of the best WhatsApp promotion ideas to keep the audience engaged by sending out information about the event every day until the event happens....

5. Database Marketing

Before the event, you can use WhatsApp group-driven database marketing to increase sales. It allows you to create campaigns that are rich in multimedia format to have effective interaction....

6. Audience participation in live

Increase the audience’s engagement by moving the event’s interactive parts to WhatsApp drive communication. You can share the event’s agenda through WhatsApp with the participants and let them respond by conducting chat-based polling during the live session. The capability to collect feedback from customers for every session is also excellent. Using the technology, you can increase participation and event interaction....

7. Allow you to collect feedback continuously

You can gather feedback from people who participated in the event. It is crucial in WhatsApp promotion. It helps you assess the event’s effectiveness and make the audience feel the importance. It is time-consuming for you to provide the audience with input since many people love participating in something that can be answered quickly over something time-consuming....

8. Automatic Event Updates

Event managers or organizers can occasionally use WhatsApp Business API to send attendees automated updates about the event. You can send out updates regarding upcoming events, changes in schedule, venue details, and other critical announcements. Automating this process through WhatsApp groups lets the organizers keep the attendees informed and engaged throughout the event’s lifecycle....

9. Real-time Feedback Collection

You can communicate instantly with the attendees through WhatsApp groups by sending out feedback forms. As attendees already know how to use WhatsApp, they will instantly provide feedback on the event. It results in higher response rates and gets accurate feedback....

10. Send post-event follow-up messages

Post-event follow-up is crucial in marketing it allows the event organizers to maintain effective communication with the attendees even after the event is over. You can send out thank you messages to the attendees, event highlights, and offers and share relevant content through WhatsApp. It engages the audience and helps you generate leads....

11. Interactive Sessions

You can create interactive sessions like sending our live polls, surveys, and Q&As for active participation from the attendees. It will enhance the event experience and let them feel connected....

Why use WhatsApp for event planning?

When you take the opportunity to increase attendance and overall engagement while saving time and effort, WhatsApp is ideal to use....

Conclusion

You can integrate WhatsApp business API into event planning or management, offering you many organizing opportunities. It helps boost communication, engage audiences, and provide great event experiences for audiences. It allows event organizers to create a seamless experience for attendees, offering personalized experience throughout the event lifecycle....

FAQs – How to Use WhatsApp Groups for Event Planning

Can we conduct events through WhatsApp groups?...