Shareable Online Calendar and Scheduling

Are you struggling to keep track of everything? Do you wish there was a simple, efficient way to organize your schedule? There is a simple solution “Shareable Online Calendars and Scheduling“.

Imagine having a free online calendar at your fingertips, a tool that lets you plan your day, week, or even month in advance. Now, imagine being able to share this calendar with your team, family, or anyone else in your life. Know how to share your schedule using calendars.

That’s exactly what shareable calendar apps offer! These apps are like your personal assistant, helping you manage your time effectively. Whether you’re scheduling a meeting at work, planning a family event, or setting reminders for your personal tasks, these apps have got you covered.

With online appointment scheduling, you can book meetings or appointments without the back-and-forth emails.

A shareable schedule is a calendar or timetable that can be easily shared and accessed by multiple people, allowing for collaborative planning and coordination. This type of schedule is commonly used in various settings such as workplaces, educational institutions, and personal planning.

Step 1: Open Google Calendar

Go to your web browser and visit https://calendar.google.com/.

Step 2: Find your calendars

On the left side, you’ll see a section called “My calendars.” 

Note:

Click the down arrow to show all your calendars if it’s hidden.

Step 3: Choose the calendar to share

Choose the calendar you want to share with someone and click the three-dot menu that appears.

Step 4: Share with people

From the menu, select “Settings and Sharing.” Then, under “Settings for my calendars,” click “Share with specific people.”

Step 5: Add people to share with

To give someone access to your calendar, click “Add people” and provide their email addresses, separating each address with a comma.

Add People Name or Group Name to share calendar

Step 6: Set permissions

Next to each email address, there’s a drop-down menu. Click on it and choose the permission level you want to give them. Here are your options:

• See all event details: People can see everything on your calendar, including titles, descriptions, and guest lists.
• See only accessible/busy (hide details): People can only know when you’re busy but not the details of your events.
• Make changes to events: People can see your calendar and edit events.

Step 7: Send the invite

Once you’ve chosen the permission for each person or a single person, click “Send.” To whom you shared your calendar, you will receive an email notification with a link to add your calendar to theirs.

Google Calendar

Google Calendar is free and simple to use on your computer or mobile device via a web browser or dedicated app, regardless of whether you use Gmail or collaborate with others using Google Workspace. Based on user availability, Google Calendar even recommends times that are convenient for everybody. You may invite individuals directly to events using shared calendars, and they can respond electronically with a simple “yes” or “no.” You will save so much time by not having to chase down answers.

Microsoft 365

Microsoft 365 functions as a toolkit for managing everything. It features the standard Outlook calendar, which is colour-coded for easy viewing and tracking of appointments. But it goes beyond that. Using Microsoft Teams, you may chat, make video calls, and share files with others. Booking is a helpful feature that makes it easy to schedule your meetings expertly. 

Calendly

You can set up meetings and manage your availability using Calendly, eliminating the need for back-and-forth emails. After connecting their calendar(s) and sharing their booking link, users can invitees to select from available times quickly. With real-time availability, duplicate bookings are never an issue. When organizing sales calls, internal team brainstorming sessions, product demos, vendor and partner meetings, or any combination of these, Calendly’s team scheduling capabilities let professional teams of all sizes get the appropriate people together at a time that works for everyone. 

Improved Harmony between Work and Life

Scheduled appointments for medical care, food preparation, quality time with family, and rest are as essential as our work and enterprises. Scheduled duties help us better organize our lives, preventing personal obligations from conflicting with professional priorities and vice versa.

Controlling the workload

Making a schedule also enables us to take on projects we can finish. If not, we can find ourselves overburdened with tasks, resulting in heightened anxiety and discontent.

Fulfilling Deadlines

When it comes to providing for your clients and preserving positive client relations, time is money. Should you often miss deadlines or lose leads, scheduled chores help you become more efficient.

Steady advancement toward your objectives

You can plan for days, weeks, hours, and even years to establish short- and long-term objectives. An excellent A timetable also accounts for unforeseen events to help you stay on course to meet your goals.

Responsibility

Work schedules ensure that each team member is assigned the appropriate duties and time to level the playing field. Transparent work schedules also reassure the staff that there is no partiality in the assignment of tasks or shifts.

More Contented Teams

A well-planned timetable promotes teamwork because everything happens according to plan, and everyone on the team does their share of work. Additionally, it facilitates communication, allowing teams to modify their schedules without significantly lowering output.

Use a shared calendar.

Most teams now work differently thanks to shared inboxes and collaborative email platforms. And that involves collaborating on calendars online. Online calendar coordination effectively allows teams to collaborate remotely or in a hybrid approach. Although it might help you stay organized, using a personal calendar prevents possibilities for teamwork. 

Schedule time efficiently

Seeing each other’s free time is made easier with shared calendars. However, there are privacy options available; it’s advisable to use caution when managing your time, as colleagues may be able to view your itinerary. As a manager, you may need time to schedule meetings with your team and sort through emails and duties. Set aside time in your calendar to deal with your task. By planning this time, you may let your employees know you won’t be available during that portion of the day and prevent internal meetings from interfering with other duties. 

Include a schedule

Ensure you include an agenda for anything you want to discuss when you schedule a meeting. This will provide your team with a detailed view of the agenda for the next meeting and help them prepare. It will also enable everyone to concentrate on their duties. 

Include Reminders 

Your schedule as a manager could get busy quickly. As a result, you may need to pay more attention to critical forthcoming meetings or deadlines. By setting reminders on your calendar, you may make it easier for yourself to recall what’s scheduled for the day or the following week. 

Allocate Additional Time Between Meetings 

Typically, meetings exceed the allotted duration. If you want to cut down on back-to-back meetings, schedule at least a 15-minute pause in between sessions so you may check messages or take a small rest. Additionally, this gives you time to work with your teammates to arrange meeting details and respond to inquiries for input. 

Streamlined Communication

One of the most essential talents in life is communication. Effective communication can help you have healthy personal connections. Working as a team is also much simpler when there is effective communication. There is ample evidence of dysfunctional families, friendships, and teams due to inadequate communication.

Improved Arrangement

Being a member of a team necessitates extensive cooperation. Efforts must remain coordinated despite varying timetables, last-minute changes, and staggered deadlines. Some teams work in various time zones, which presents an additional problem.

Enhanced Time Handling

Your team may save this valuable resource by using an online shared calendar. Everyone can access each other’s calendars, promoting excellent teamwork and ensuring that work is completed quickly without compromising quality. The usage of an online calendar allows for the implementation of several time management techniques. Time blocking is one such technique. In other words, you use this strategy to set aside specific times to work on a single activity.

• Best Online Calendars

Intelligent calendars employ artificial intelligence to provide event recommendations, schedule meeting times and even notify users when deadlines are approaching.  Shareable online calendars may use such features to improve time management.

Integrated calendars, which may be linked to additional productivity tools, would also apply to calendars accessible online. Online calendars may eventually be combined with email or project management programs, making it simpler to stay organized.

What is an Intelligent Calendar?

Intelligent calendars are thought of as your super assistant for scheduling. They employ sophisticated technology to track your habits, recommend meeting times, schedule work hours, and even notify you when deadlines are approaching, all designed to keep you productive and well-organized.

What are some of the drawbacks of smart calendars?

Additionally, there are several restrictions when utilizing an intelligent calendar to be aware of:

Price: Smart calendars are more costly than conventional calendars.

Data privacy: Because intelligent calendars gather information about users’ activities, some individuals may find this a privacy problem.

Technical know-how: Specific intelligent calendar applications require some technological know-how to utilize.