What to Add to an Office Leave Application: Letter Format

In this section, we’ll show you how you can write an office leave application in letter format. This format is strictly for letters and can bear a resemblance to the email format.

Step 1- Add the Receiver’s Name and Address 

It is the first and foremost thing while writing any letter or email to a person. Add the details of the person to whom you are writing. It can be your manager or HR.

Step 2- Subject Line

Write the purpose of applying for leave. If it is sick leave, add “Sick leave application” in the subject line.

Step 3- Start with the Salutation

Salutation is a way to start the conversation, like saying “Hello”. You can use “Hi (the name of the person you are writing to)”. For Example- Good morning Abhay, Hello Mr. Abhay. 

Step 4- Write the Body of the Letter

This part of the letter comprises the purpose for your absence at work, the duration of your unavailability, and the point of contact (mode and time availability). You can also add the name of the team member who may take care of your work in your absence.

Step 5- Closing with a Thank You Note 

When you add all the reasons for taking leave, never forget to thank the person for acknowledging the leave.

Step 6- Add Sender’s Details

In last, add your details that include:

• Your Name: Write your full name.
• Job Position: Enter your job title.
• Date: Add the present date.

Step 7- Add Your Signature as well

These are the basic steps that you need to follow while writing an office leave application in a letter format. Now let’s move on to email format. Before that, understand that there is not much difference between both. A few changes are required and it’s good to go. Let’s see how?

Remember the days when we were taught to write leave applications in school before taking any leave? Yes, how can we all forget that? But how many of us really took it seriously? Not everyone! But as soon we enter the corporate world, we realize how much significance an office leave application holds. Without dropping an official mail or letter, we can’t just vanish from our work, any day. Otherwise, strict actions will be taken against us, which we definitely don’t want, right?

So today, in this article we’ll understand the appropriate way of seeking office leave permission. Now, without any further ado, let’s get started.