Top 10 Free Business Email Accounts

Without much ado, let’s get straight to the ten most popular and convenient email providers business should know.

1. Gmail 

An obvious topper in our list, Gmail is a product of the popular Google LLC. It is one of the most widely used email accounts, with approximately 1.5 billion active users. Apart from free email service, the Gmail account provides a host of other applications, such as Docs, Sheets, Drive, etc., under the umbrella of Google Workspace.

Biz Suitability: Goes well with small businesses and freelancers

Salient Features:

• Give 15GB of storage
• Unlimited Emails
• Protection from Spam/ Suspicious Mail
• Smart Compose feature for faster text suggestions
• RSVP to events
• ‘Undo’ feature to ‘unsend’ emails
• Offline Accessibility

2. Neo 

Neo is an email platform that offers entrepreneurs and small businesses a professional email address using a free domain with an extension of co.site for customers who don’t already have their own. It also lets users publish a free one-page website at the same URL as their email to help them build a brand and gain credibility. With a quick, no-hassle setup, Neo comes with powerful,easy-to-use tools that enable its users to grow and strengthen their brand.

Biz Suitability: Goes well with small businesses and professionals.

Salient Features:

• 50 GB Email Storage
• Two-factor authentication for secure login.
• 10 Email Aliases
• Rich Webmail
• Multi-device support
• Inbuilt calendar and contacts
• iOS and Android apps
• Antivirus check
• Advanced Anti-spam
• One-click import of existing emails and contacts

3. AOL Mail

Acquired by Verizon in 2015, AOL is another email services gem that will cost you zero bucks. It provides a basic email functionality of sending and receiving emails without being too fancy. Its user-friendly
platform will allow businesses to organize and personalize their mailbox.

Biz Suitability: Good fit for small businesses and freelancers

Salient Features:

• Unlimited Storage
• Commendable Customer Support
• Send Email Attachments upto 25Mb
• Import contacts in all formats
• Spam Filtering
• Keyboard shortcuts and grammar check

4. Zoho Mail

Designed specifically for business purposes, Zoho promises a friendly interface to manage all your daily tasks without hassles. Zoho Mail allows customizing domain names making it the most loved feature by businesses. It also provides a suite of services such as calendars, tasks, notes, and contacts.

Biz Suitability: Suits best for start-ups and small businesses

Salient Features:

• Free Storage up to 5Gb
• Privacy from third-party apps
• Encrypted emails for sensitive information
• Filters and advanced searches
• Five User Accounts

5. Outlook

It is touted as the biggest competitor of Google, boasting 400+ billion users worldwide. Previously known as Hotmail, Outlook is Microsoft’s reinvention of a fast and up-to-date client-based email service. The most distinctive feature of Outlook is the integration of multiple applications.

Biz Suitability: Works well for both small and big businesses

Salient Features:

• 15Gb Mailbox Storage
• 5 Gb OneDrive Storage
• Excellent Email Organisation
• Allows Add-ins
• Microsoft suite of products like Word, Excel

6. Yahoo! Mail

A product of Yahoo! Inc., it brings forth various features like a search engine, news, finance, entertainment, sports, and email services- all under the same tab. The mighty free storage of 1 TB helps it stands out from other email providers. Additionally, businesses can access their attachment histories of photos, videos, and documents with just a click.

Biz Suitability: Thumbs up for small business, self-employed, and freelancers

Salient Features:

• Filters to sort and arrange the mail
• Mailbox Search feature
• Personalized mailbox themes
• Contact Management
• Customizable message layout

7. Proton Mail

Known for its strict data protection for users, Proton Mail is an encrypted email provider from Switzerland. Although the paid plans offer more prominent features, most businesses can start with a free plan.

Biz Suitability: Good to go for small businesses

Salient Features for Free Accounts:

• 500 Mb storage
• Sends 150 messages per day
• More security through encryption
• Set expiry date for email

8. Mail.com

Another widely preferred webmail service, Mail.com, offers free email services with attractive features. Businesses can choose from more than 200 available domain names to make their venture unique.

Biz Suitability: Works well for freelancers, small and medium-sized suggestions

Salient Features:

• 2 GB file storage
• Send large attachments up to 30 MB
• Intuitive Interface
• Email filters
• Mail Collector feature to organize multiple accounts from one platform

9. Yandex Mail

Launched in 2001, it is a product of Russian technology company Yandex which provides internet-related services. Their free email account provides access to various useful web hosting services and other advanced features such as timers, customizable interfaces, etc.

Biz Suitability: Great fit for small businesses and freelancers

Salient Features:

• Upto 10 GB cloud storage
• Smart email filtering
• Simple password recovery
• Personalized inbox themes
• Secure log-in through fingerprints or PIN

10. Mozilla Thunderbird

Primarily known as Firefox, Thunderbird is a free email provider from the house of Mozilla. It is popularly known for its customizable email inbox with a quick setup for business communications. Additionally, it allows the opening of multiple email tabs similar to the ones in the Firefox browser.

Biz Suitability: Suitable for small, medium, and large businesses

Salient Features:

• User-friendly interface
• Large Extension Library
• Smart Email Organization
• Spam filtering

The last decade has been entirely about the changing landscape of businesses. While there is increased competition among different businesses, it becomes equally challenging for customers to spot reliable services. One of the quickest ways for a business to climb the first few rungs of the ladder of trust is to create a business email account and maintain it properly. 

Since most customers prefer emails over calls, communicating with them through your business account would give a legitimate, serious, professional image. With plenty of email providers available, businesses can either go for a free or a paid service. However, finding the best email service providers that fit your budget and provide seamless usability is challenging.

Not sure about spending bucks on paid email services?

Don’t worry! This article covers the top 10 free email providers for businesses that help kick-start fruitful business communications.