Human Resource Management System Features

Designing an ER diagram for an HRM system involves identifying and defining the key entities and their attributes. These entities usually include employees, departments, attendance records, leave requests, payroll records and training sessions. The relationships between these entities such as an employee belonging to a department or participating in training are also important.

1. Employee Information Management
   • This feature allows HR departments to store and manage employee data such as personal information, contact details, job history, and performance records.
   • It helps in maintaining accurate employee records, tracking changes in employment status and ensuring compliance with legal requirements.
   • Employee information management systems include features for onboarding new employees, managing promotions and transfers, and recording disciplinary actions.
2. Recruitment and Applicant Tracking
   • This feature fasts the recruitment process by allowing HR teams to post job vacancies, review applications and track candidates progress through the hiring process.
   • It helps in creating job postings, managing candidate databases, scheduling interviews and making job offers.
   • Applicant tracking systems also provide analytics to assess the effectiveness of recruitment strategies and improve the hiring process over time.
3. Payroll and Benefits Administration
   • This feature automates the calculation and disbursement of employee salaries, taxes and benefits.
   • It helps in managing payroll schedules, tracking employee attendance and leave and ensuring compliance with tax regulations.
   • Payroll and benefits administration systems also provide employees with access to their pay stubs, tax forms and benefit information.
4. Performance Management
   • This feature helps organizations evaluate and improve employee performance through goal setting, performance reviews and feedback mechanisms.
   • It facilitates the creation and tracking of performance goals, conducting performance appraisals and identifying areas for employee development.
   • Performance management systems often include tools for 360–degree feedback, self–assessment, and performance improvement planning.
5. Training and Development
   • This feature supports the planning, delivery, and tracking of employee training and development programs.
   • It helps in identifying training needs, scheduling training sessions and tracking employee participation and progress.
   • Training and development systems also provide employees with access to training materials, resources and online courses.

Designing an effective Human Resource Management (HRM) System is important for organizations to efficiently manage their workforce. One key aspect of designing an HRM system is creating an Entity-Relationship (ER) diagram, which visually represents the database schema.

This diagram helps in organizing and understanding the relationships between various entities such as employees, departments, attendance, payroll, and training. In this article, we’ll explore how to design ER diagrams for HRM systems with the help of key entities, attributes, and their relationships between them.