Excel functions for data analysis

LEN

=LEN quickly returns the character count in a given cell. The =LEN formula may be used to calculate the number of characters needed in a cell to distinguish between two different kinds of product Stock Keeping Units, as seen in the example above. When trying to discern between different Unique Identifiers, which might occasionally be lengthy and out of order, LEN is very crucial.

=LEN(Select Cell)

Step 1: If we want to see the length of cell A2, for that we need to write the function of length.

Step 2: Now as you can see it shows the length of the cell A2.

TRIM

=TRIM function will remove all spaces from a cell, with the exception of single spaces between words. The most frequent application of this function is to get rid of trailing spaces. When content is copied verbatim from another source or when users insert spaces at the end of the text, this is normal.

=TRIM(Select Cell)

Step 1: If we want to remove all spaces from cell A2, for that we need to write the function of trim.

Step 2: Now as you can see after using the trim function, it removes all spaces.

UPPER

The Excel Text function “UPPER Function” will change the text to all capital letters (UPPERCASE). As a result, the function changes all of the characters in a text string input to upper case.

=UPPER(Text)

Text (mandatory parameter): This is the text that we wish to change to uppercase. Text can relate to a cell or be a text string.

Step 1: If we want to convert the A2 cell to upper text, for that we need to write the upper function.

Step 2: Now as you can see after using the upper function, the text is changed to the upper text.

PROPER

Under Excel Text functions, the PROPER Function is listed. Any subsequent letters of text that come after a character other than a letter will also be capitalized by PROPER.

=PROPER(Text)

Text (mandatory parameter): A formula that returns text, a cell reference, or text in quote marks must surround the text you wish to partly capitalize.

Step 1: If we want to convert the A2 cell to proper text, for that we need to write the proper function.

Step 2: Now as you can see after using the proper function, the text is changed to the proper form.

The PROPER function changes the initial letter of every word, letters that follow digits, and other punctuation to uppercase. It could be where we least expect it. The characters for numbers and punctuation remain unaffected.

COUNTIF

Excel has a built-in function called COUNTIF that counts the given cells. The COUNTIF function can be used in both straightforward and sophisticated applications in data analysis excel. The fundamental application of counting particular numbers and words is covered in this.

=COUNTIF(range,criteria)

• Range: The size of the cell range to count.
• Criteria: The standards by which cells are selected for counting.

Step 1: Use the COUNTIF function on the range B2:B20 to get the number of regions we have of each type.

Step 2: The COUNTIF function will now be used to count the different sorts of Regions in the range F5:F9.

Step 3: Now as you can see the 4 East Region has been correctly enumerated using the COUNTIF function.

AVERAGEIF

An Excel built-in function called AVERAGEIF determines the average of a range depending on a true or false condition.

=AVERAGEIF(range, criteria, [average_range])

• Range: The size of the cell range to count.
• Criteria: The standards by which cells are selected for counting.
• Average Range: The range in which the function computes the average is known as the average range. But the average range is not required.

Step 1: Use the AVERAGEIF function on the range B2:B10 to get the average speed of vehicles.

Step 2: The AVERAGEIF function will now be used to find the average of Vehicles in the range H4:H7.

Step 3: Now as you can see the 62.333 Car average has been correctly enumerated using the AVERAGEIF function.

SUMIF

A built-in Excel function called SUMIF determines if a condition is true or false before adding the values in a range.

=SUMIF(range, criteria, [sum_range])

• Range: The size of the cell range to count.
• Criteria: The standards by which cells are selected for counting.
• Sum Range: The range that the function uses to calculate the total is known as the sum range.

Step 1: Use the SUMIF function on the range B2:B10 to get the sum of the vehicle’s speed.

Step 2: The SUMIF function will now be used to find the sum of Vehicles’ speed in the range H4:H7.

Step 3: Now as you can see the 187 Car sum has been correctly enumerated using the SUMIF function.

VLOOKUP

VLOOKUP is a built-in Excel function that permits searching across several columns.

=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

• Lookup_value: Choose the cell that will be used to input the search criteria.
• Table_array: The whole table range, which includes each and every cell.
• Col_index_num: The information being searched for. The column’s number, starting from the left, is the input.
• Range_lookup: FALSE if text (0), TRUE if numbers (1).

Step 1: To locate the Festival names depending on their search ID, use the VLOOKUP function. The Festival names in this instance are determined by their search ID.

Step 2: F5 was chosen as the lookup value. The search query is typed in this cell. Table array, in this case, A2:C20, is designated as the table’s range. The col index number is set to 3, which is entered. The information being searched is in the third column from the left. Range lookup is entered as 0 (False).

Step 3: The #N/A value is what the function returns. This is the result of the Search ID F5 having no value entered.

Step 4: The Homegrown Festival, which has Search ID 6, has been located through the VLOOKUP tool.

PIVOT TABLE

In order to create the required report, a pivot table is a statistics tool that condenses and reorganizes specific columns and rows of data in a spreadsheet or database table. The utility simply “pivots” or rotates the data to examine it from various angles rather than altering the spreadsheet or database itself.

Step 1: Select any cell and then go to the home tab and then select Pivot table.

Step 2: Create Pivot table dialog box appears here select the new worksheet and then click OK.

Step 3: Now you can see it creates a pivot table.

Step 4: Just drag the Country field to the row area and the Days field to the value area.

Step 5: Now you can see the proper pivot table with Country and days fields.

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