Example of Workflow Optimization using Kanban

Let us practically understand the above points on workflow optimization using Kanban. Suppose, that we have to manage a software product development which is a large project. We can optimize the workflow using Kanban as follows:

1. Breaking down the tasks, instead of processing it as a whole: The project is broken down into multiple subtasks. We can manage these in the form of Backlog, Analysis, Development, Testing, Review, and Done or Completed. Here, the backlog includes the upcoming tasks, The Analysis part is for the requirement gathering, development, testing, and review for actual product development.
2. Assign tasks based on the skillset: Now, various tasks are created and assigned to the team members according to their skills and availability. Also, the WIP Limits are defined for each column.
3. Take tasks only when needed: Workflow is implemented using the continuous flow of tasks from the backlog to the current task. Tasks are moved in progress only when the requirement comes.
4. Monitor the Workflow: Then, Kanban provides various tools to monitor the workflow, adapt to changes, and asses the project using various metrics and reports such as Control Charts, Burnup and Burndown Charts, Cumulative Flow Diagrams, etc. Also, feedback from the stakeholders is taken frequently to avoid any risk.

In this way, Kanban optimizes the workflow with its flexible agile principles.

As the industry shifts from traditional ways to more interactive ways of managing projects, there is a huge need for project professionals who can use visual tools like Kanban to execute the workflow. This is because of the flexibility and user-friendly interface of Kanban, which allow users to easily manage their tasks.

In this article, we will learn about how Kanban optimizes your workflow. This will help you to gain a clear understanding of why it is a popular tool among project professionals.