10 Tips to Create Google Form to Collect Data Effectively

10 Tips to Create Google Form to Collect Data Effectively

1. Insert Different Sections and Pages
2. Add Collaborators
3. Get the Pre-filled Link
4. Select the Destination of the Response
5. Navigate to the Responses Tab
6. Add Conditional Logic
7. Make Use of a Script Editor
8. Easy to Grade the Quiz Questions
9. Receive Notification after the Submission
10. Use iFrame to Add the Contact Form

10 Tips to Create Google Form to Collect Data Effectively

Let’s explore 10 helpful tips to ensure your Google Forms are optimized for efficient data collection. These tips will cover everything from form design to utilizing advanced features that allows you to gather valuable insights with ease.

1. Insert Different Sections and Pages

Creating a lengthy form is not a great idea. However, you can make this form more accessible to manage and organize for people taking the survey by adding different pages and inserting sections. It lets you segregate forms into different sections in various categories. The respondents get engaged. You can add a form description and unthinkingly mention the total sections in the form.

If you are wondering how to add the sections, click on the last option in the floating sidebar. It displays a new section, adding a title and description to each section. It is the best way to categorize the questions and will allow you to create google form to collect data efficientlly.

2. Add Collaborators

With this advanced features while creating google form to collect data allows you to share the form with whom you want. It will enable you to invite editors to collaborate and edit the form. It is good to have this feature if you are working on a task with your colleague or a researcher. You can add a partner and make your form edits. They, too, receive the responses once the respondent submits.

To do this, select Add Collaborator in the More option at the top right corner. You must provide the email IDs there or copy the link to the person you want to share. The admin can also prevent others from editing the form or adding new people.

3. Get the Pre-filled Link

If you want a form where the answers are pre-populated, then Google Forms is ideal for you to use. It makes a massive difference for people wanting to fill the form briskly. For example, if you’re going to save respondents’ time in the multi-section form, you can pre-fill the exact information they have provided in similar fields.

4. Select the Destination of the Response

It is one of the best Google form tips that help you learn how to organize google form responses. The Google form user is well aware that the answers given by the respondents will be saved in the Google spreadsheet. If you use the forms and want to use the advanced features, you can choose the response destination. This is how you can create google form to collect data that can choose the custom response destination.

Here are the steps you have to follow to create a response destination:

5. Navigate to the Responses Tab

Click the three dots icon and then select the response destination. Here, you can create a new spreadsheet or save the responses in a new sheet of the existing spreadsheet.

You can choose either of these options. You can also link form responses to Google Sheets and use the link to sheets option under Responses.

If you want to download responses, click on three dots and select download responses. This is how you would be able to create google to collect data.

6. Add Conditional Logic

Sometimes, you want to create a survey form that asks the respondent to answer only some of the questions. Google Forms uses tricks. There is a feature called conditional logic or logic branding. Using this, based on the answers provided by the user, you can redirect them to a different page or a particular question designed for them.

For instance, you must select the dresses option in the question and then be redirected to the dresses section. You can skip the questions that are not meant for you.

Remember that you can add conditional logic only to the multiple-choice and drop-down type of questions. You can click on more at the bottom of every question and then select the Go to section based on the answer provided by the respondent.

From the drop-down, you can select the page where you want the users to be directed if they choose a specific answer. You can ask them to submit the form instead of going to the following questions.

7. Make Use of a Script Editor

If you are good at coding, you can further customize the Google forms and then use the script editor that the forms support. Click on the menu in the top-right corner and select the script editor. It will take you to the Add Script tab, where you can provide a clean script.

8. Easy to Grade the Quiz Questions

Another good thing about Google Forms is that you can create quizzes using the form. Though you might know how to take a quiz and test, many advanced features are available. You do not have to give grading to students taking the quiz through the form since Google Forms will do it for you.

A pre-built quiz template is available under the education template. Otherwise, you can go to the settings tab and make the form a quiz using the make this a quiz option. If you want the respondents to view the score, you can add value to each question after they answer it.

You can set a default point value or assign points individually for each question. You also have to give feedback for the wrong and correct answers in the form.

9. Receive Notification after the Submission

When you enrolled in the course through Google Forms for surveys and made the payment, you would be worried if your name had been registered. There comes the role of notifications that will send out an email to the respondent after the survey or feedback is submitted or enrolled for the course.

You can easily send notifications to users after submissions in just two clicks. First, you must go to responses, click the three dots icon, and then select Get an email notification for new responses. You will receive an email to the email address you have logged in to the Google Forms or Google Drive.

10. Use iFrame to Add the Contact Form

You might have noticed many websites have a Contact Us form. You can do it with Google Forms if you want something like that. If you use Google Forms to create a contact form for the website or any other purpose, then Google Forms is ideal.

You can click the Send option and then navigate to the Embed icon. You can easily adjust the height and width of the frame. You can copy and paste this code into the web page to render the form.

You can give it a try by doing it through these steps:

• Click More on the top right corner and select Get a pre-filled link
• Fill out the form like a respondent’s and click the Get a link. You can see the share link option.
• Click the Copy link to copy and paste this wherever you want.
• Add-ons to advance the Google forms.

G-suite has a lot of tools that allow you to find a lot of add-ons. It is easy for you to install the add-ons for various purposes. Click more in the upper right corner and then go to Add-ons. The pop-up window will appear with add-ons that will work with Google Forms. You can check the appropriate add-ons to install them.

Once you add the add-ons, you can find them in the puzzle shape icon.

The best part of using Add-ons is that it allows you to automate the tasks and work efficiently. One of the best add-ons available with Google forms is the extended forms. Using this, you can add a timer turning the Google forms into Google test papers and quizzes. It also has many more features such as proctoring, custom branding and an easy to manage team. It becomes easy for you to add unlimited users to Google domain.

Conclusion

In Conclusion, it’s important to learn how to create Google Forms to collect data effectively for different tasks such as surveys and feedback. Following the 10 tips in this guide can help you improve your forms and collect useful information. Make sure your forms are easy to use, use all the features available, and adjust them to fit what you need. Doing this will help you get the information you need to make good decisions and succeed in your projects.

Create Google Forms to Collect Data – FAQs

How do I create a Google Form for collecting data?

To create a Google Form, simply log in to your Google account, go to Google Forms, and click on the “+” button to start a new form. Then, follow the prompts to add questions, customize the form, and share it with respondents.

Can I customize the appearance of my Google Form?

Yes, you can customize the appearance of your Google Form by changing the theme, adding images, and adjusting the color scheme. This helps make your form more visually appealing and engaging for respondents.

Are there any limitations on how many questions you can have in Google Forms?

No, Google Forms supports many questions and responses, making it suitable for businesses of different sizes.

Can the respondents edit the responses once they submit the Google form?

Yes, only if you enable the option for respondents to edit the options provided in the form and resubmit.

What types of questions can you ask in a Google Forms survey?

Google Forms will be used to ask survey questions. You can create many questions using this form, such as multiple choice, check box, drop-down, linear scale, multiple choice, and checkbox grid. You can develop open-ended questions and ranking questions with ease.