Importance of Attendance Records
1. Real-time T&E Data for Productivity and Efficiency: For T&E (Travel and Expenses) management, real-time attendance hours monitoring is essential. With this information, organizations can better manage their people as a resource.
2. Performance Evaluation Through Periodic Checks: Employee attendance records are routinely scrutinized by managers to see whether or not they measure up. This is helpful in the evaluation of performance and gives a clue about individual and team productivity. Periodic checks help spot patterns of absenteeism and irregularity that may affect the overall performance of a team.
3. Equitable Task Allocation: In properly assigning tasks among members of a team, attendance records are crucial. Managers use this data to make sure that they assign workloads fairly, based on individual hours of working time and contributions. Such a practice creates an atmosphere of fairness, and no member is over-taxed.
4. Integration with Human Resource Operations: Many human resource functions are closely related to attendance records. This is the data that HR professionals feed into their own payroll system to make accurate salary calculations. The direct relationship between attendance and payroll means that people are paid for their work.
5. Basis for Equity and Due Process: Attendance records are a basic part of ensuring fairness and due process in the workplace. When tasks are assigned, promotions considered or disciplinary actions taken, if attendance records are kept accurately then decisions can be made objectively and in conformity with the policies. This leads to a transparent and fair working environment.
6. Legal Compliance and Regulatory Requirements: Accurate records of attendance are necessary for the employer to comply with labor laws and other regulations. In most jurisdictions, organizations have to keep accurate records of employees ‘working time for legal and tax purposes.
How to Maintain Accurate Employee Attendance Records?
Companies use employee attendance records to ensure that they have their employees’ time as well as attendance. All these begin by comprehending what employee attendance stands for. Attendance by employees means being in a workplace as per the organization’s rules and regulations. Individually or in teams, organizations, also keep a record of employee attendance. They include monitoring staff absenteeism, compliance with shifts, time discipline, reasons for leaving, customer charges, and time sheets among others.
Table of Content
- Importance of Attendance Records
- Challenges in Maintaining Attendance Records
- Do’s of Attendance Record Creation
- Don’ts of Attendance Record Creation
- Disadvantages of using Manual Attendance Records
- How do you create Employee Attendance Records?
- Things to keep in Mind while Creating Employee Attendance Records
- Conclusion
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