Do’s of Attendance Record Creation
1. Structure the data sources: First of all you should consider what is the source or equipment system. The data should be tidy, clear, reliable and correct; check these sources of information. Then, think about buying new machines!
2. Embed analytics and reporting: This should include automatic collection, storage and analysis of multiple data types in the attendance management system. Reporting and analytics automation and save a big chunk of money, time and energy.
3. Track data in real-time: Operate instantly on data. This would ensure no delays in disciplinary action and issues.
4. Conduct periodic audits: Make sure that your database will always be clean, organised and secure. Carry out routine audits of data sources.
5. Cloud-store the data: To allow for data access by major stakeholders. Allow employees to view their attendance records anywhere at any time. Allow managers to act on essential attendance issues such as standardising time-offs. This is made possible by using multi-platform modules on desktops, tablets and mobiles.
6. Embed data security and privacy: Employee records are confidential. In this case, only specific information will be embedded in the cloud, and every individual won’t have access to it. Only those designated with basic roles and levels of command can exercise it.
7. Involve employees: There should be a self-service time and attendance system for the employees. Change it for employees to view their attendance stats, like their leave balance. This entails that they have the ability to undertake tasks such as leave application. Therefore, HR can make it possible for the staff members to remain disciplined as far as T&E is concerned.
8. Integrate with HRMS: A stand-alone system is not possible in attendance records. It serves as an important input to the subsequent HR activities. Calculations are made using Total and expense records for HR operations, like performance management, payroll, total rewards, learning management, and others. It is, therefore, important that each of the individual employees should be integrated into the overall HRMS to make the entire system operate effectively.
How to Maintain Accurate Employee Attendance Records?
Companies use employee attendance records to ensure that they have their employees’ time as well as attendance. All these begin by comprehending what employee attendance stands for. Attendance by employees means being in a workplace as per the organization’s rules and regulations. Individually or in teams, organizations, also keep a record of employee attendance. They include monitoring staff absenteeism, compliance with shifts, time discipline, reasons for leaving, customer charges, and time sheets among others.
Table of Content
- Importance of Attendance Records
- Challenges in Maintaining Attendance Records
- Do’s of Attendance Record Creation
- Don’ts of Attendance Record Creation
- Disadvantages of using Manual Attendance Records
- How do you create Employee Attendance Records?
- Things to keep in Mind while Creating Employee Attendance Records
- Conclusion
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