How to Block an Email Address in Outlook
Block an Email Address in Outlook ā Quick Steps
- Open Microsoft Outlook
- Find Junk Mail Option
- Add E-mail address to Blocklist
- Click āSaveā
In the vast digital landscape, our inboxes serve as a gateway to a world of communication and information. Yet, hidden amidst the treasure trove of messages lie the sneaky trolls of the internet ā spam, unsolicited solicitations, and pesky nuisances that make their way into our inboxes uninvited. But fear not, for Outlook has armed us with a powerful shield to guard against these email invaders! Blocking unwanted email addresses in Outlook is like donning a virtual armor, ensuring a clutter-free and secure inbox fortress. In this guide, we shall embark on a journey together to unlock the secrets of this mystical power ā whether you wield the magic of the desktop version or the enchanting prowess of the mobile app. Prepare to ward off the unwanted, for the time has come to reclaim control of your email universe.
How to Block an Email Address in Outlook on a Windows
Step 1: āOpen Microsoft Outlookā Application
Locate the Microsoft Outlook Application on your desktop PC and give it a click.
Step 2: Click the āJunkā button with a dropdown arrow
Please proceed to the Home tab and locate the āJunkā button. Click on the drop-down menu that appears to access the āJunk Email Optionsā¦ā feature.
Step 3: Select āBlock Senderā
After clicking on āJunk Email Options,ā a small tab will emerge displaying various settings. Navigate to the āBlock Sendersā option and click āOkā to apply the changes.
Step 4: Click on the āAddā Button
Now, select the āAddā button in order to include a user you wish to block in your Outlook.
Step 5: āAdd Address or Domainā to Block and āPress Okā
Once you click the āAddā button, you will be prompted to either ātype the email address or add the domainā that you want to block on the Outlook app. Press Ok when you have typed the email address.
Note: In Outlook, the blocked senders and safe senders lists can accommodate up to 1,024 addresses or domains. If you need to add more entries, consider blocking domains instead of individual email addresses.
Step 6: Click āOkā to confirm blocking the sender
After you have added an email ID or a domain, you will be asked to confirm the action to block the user. Press āOkā to confirm and apply the changes.
How to Block an Email Address in Outlook for Mac
Please be aware that if you are using the new Outlook, some functions may not be active. In such cases, consider using the Outlook Web App to access all the features of Outlook.
Step 1: Open Microsoft App and Go to your Inbox
Launch the āMicrosoft Outlook applicationā on your Mac and navigate to the āinbox.ā
Step 2: Select the Mail whose Sender you want to Block
Choose the email or message from the list that you want to block the sender on your Outlook.
Step 3: Click on the Block Button
Now, click on the āBlock Buttonā located at the top of the menu bar.
Note: In case you are using the new Outlook interface and cannot find the Block button on the Top Menu, follow these steps: Click on the three-dot menu, then select āAdd-ons.ā Next, click on āBlock options.ā Now, the Block button will become visible on your Top Menu.
Step 4: Select Confirm Block a User
Confirm your decision to block the sender of that email, and then press OK. Once confirmed, the sender will be blocked from your Outlook account.
How to Block an Email Address in Outlook on Web App
Step 1: Sign in to Outlook on the web
Access the Microsoft Outlook web app
Step 2: Click on the Setting icon
Go to the top right corner of the home screen and click on the settings icon.
Step 3: Select Junk E-mail
Next, from the options provided on the left-hand side of the screen, choose the āMailā option, and then click on āJunk Email.ā
Step 4: Click Add and Add the User
Upon clicking āJunk Email,ā you will be prompted to add a user whom you want to block on Outlook. Alternatively, you can search for the user by typing their name in the search list.
Step 5: Click āSaveā
After adding the user to the Junk mail list, make sure to click on the save button to save the changes. As a result, the user you have saved will now be blocked on your Outlook email.
How to Block an Email Address in Outlook on an Android and iPhone
Step 1: Launch the āMailā App on your Mobile
Open the Mobile Outlook app on your iPhone or Android phone.
Step 2: Select the Name of the Sender
Next, choose the name of the sender whose email address you wish to block in your Outlook.
Step 3: Click on Three Dots to Open the Menu
Now, tap on the three dots displayed on the top right corner of your mobile screen to access the menu options.
iPhone Tip: On an iPhone, you can easily block a sender by tapping on āFromā next to the senderās name and then selecting āBlock this Contact.ā Confirm the changes, and your iPhone will move all emails from the sender to the trash folder, ensuring your Outlook inbox remains clean and free from unwanted emails from the blocked sender.
Step 4: Select āReport Junkā
Now, from the menu options, select the āReport Junkā option.
Step 5: Click on āBlock Senderā
Upon clicking the āReport Junkā option, you will be presented with three choices to mark the email. Choose āBlock Senderā from the options provided.
Step 6: Now Click on āBlock Senderā to Confirm
Since you are now requesting to completely block the user from your Outlook, a confirmation prompt will appear saying āBlock Sender.ā Tap on āBlock Senderā to proceed, and this action will permanently block the user and their email address from your Outlook.
Conclusion
Blocking unwanted email addresses in Outlook is crucial for a clutter-free and secure inbox. The above-provided guide outlines simple steps for different devices, enabling users to effectively prevent spam and undesired emails. Whether using the desktop version or the mobile app, Outlook offers various blocking options like Junk Email settings, āAdd to Blocked Senders,ā and reporting junk emails. The mobile app users can easily block senders by selecting āBlock this Contactā through the three-dot menu. These methods not only declutter inboxes but also enhance online security by preventing phishing attempts and harmful content. Taking advantage of these blocking features empowers users to prioritize important emails and enjoy a more efficient and protected email experience with Outlook.
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